The Sharp Synappx smart office integrations worth turning on
Synappx is the Sharp orchestration layer that ties multifunction printers, BIG PAD touch displays, Microsoft Teams, Google Workspace, room sensors, and meeting cameras into one app stack. The platform launched in 2018 as a Sharp answer to the hybrid-workplace push; the 2026 release covers eight integration scenarios that span print, scan, meeting collaboration, room booking, and asset tracking. This guide walks through every integration Sharp offers, gives each one a setup-difficulty rating, and lands on a top-three list for the typical Spanish hybrid office. Setup costs and license tiers sit at the end.
The orchestration layer at the centre of every Sharp office
MX printers
Print, scan, copy, fax from any MX-series multifunction unit.
Synappx
Orchestration layer hosting all integration logic, user identities and routing rules.
BIG PAD
Touch displays from 65 to 86 inches; whiteboard, projection, video.
Teams · Zoom · Google
Direct calendar and video integration; meeting room context for printers.
Mobile app
Synappx Go app for iOS and Android; one-touch print and meeting launch.
Sensors and tags
Bluetooth beacons, presence sensors, asset tags around the office.
Eight integration scenarios, walked one at a time
The eight scenarios below cover roughly 95 percent of the Synappx deployments Spanish dealers turn on for customers in 2026. Each scenario shows the trigger, the steps Synappx runs, and the outcome the user sees. Setup difficulty and license cost are summarised after the scenarios.
Walk-up print from phone
The Synappx Go app on iOS or Android shows nearby MX-series devices over Bluetooth beacon. User taps the document in any cloud storage app, picks Synappx Go in the share sheet, picks the nearest printer, and walks to the device. Print pops out within 5 seconds of phone-to-printer proximity.
Meeting room print with context
Synappx reads the user calendar through Microsoft 365 or Google Workspace, identifies the current meeting and the booked room, and routes the print job to the printer assigned to that room. Useful in offices where the right printer changes by meeting.
One-touch meeting start
Synappx Meeting on the BIG PAD home screen reads the calendar, finds the next meeting, joins the Teams or Zoom call automatically, projects the shared content to the panel, and triggers the room scene (lights, blinds, AV). One tap by the meeting organiser kicks off the entire sequence.
Whiteboard capture to attendees
At the end of a meeting, Synappx captures the BIG PAD whiteboard layer, converts it to PDF, and emails it to all attendees listed in the calendar invite. The capture includes annotations and the cleaned-up version of any hand drawing.
Asset tracking with Bluetooth tags
Synappx Manage with Bluetooth beacons tracks tagged assets across the office. A laptop trolley, a projector, a portable speaker, a roll-up display each carry a small tag; the Synappx dashboard shows current location at any time. Most useful in offices with portable AV equipment moving between rooms.
Scan to Teams or SharePoint channel
The MX panel shows a tile per Teams or SharePoint channel the user belongs to. Tap the channel tile, drop paper in the DADF, and the scanned PDF posts directly to the channel feed as a file attachment with the OCR text indexed.
Print quota and audit dashboard
Synappx Manage carries a built-in quota and audit module covering every MX device on the fleet. Per-user limits by month, per-department charge-back reports, GDPR-compliant audit log of every print and scan event. The module replaces a PaperCut deployment for offices below 100 seats.
Hybrid attendee handover
When the organiser leaves the conference room, Synappx hands the meeting over to the laptop or phone. The Teams or Zoom video session continues, the shared content moves to the secondary device, and the BIG PAD releases its screen back to the room. Useful for offices where a meeting flows in and out of the room as participants come and go.
Setup difficulty matrix
How hard is each integration to switch on?
Synappx license tiers, in plain numbers
Sharp sells Synappx in two main tiers. Synappx Workplace covers the print, scan, and asset-tracking scenarios; Synappx Meeting covers the BIG PAD and meeting-collaboration scenarios. Most Spanish hybrid offices end up running both tiers together; the deployments are easier when planned as a single rollout.
Synappx Workplace
- Synappx Go mobile print
- Scan to Teams / SharePoint / Google
- Bluetooth proximity routing
- Print quota and audit dashboard
- Asset tracking (with optional tags and beacons)
Synappx Meeting
- One-touch meeting start on BIG PAD
- Whiteboard capture and email
- Calendar-driven room context
- Hybrid attendee handover
- Audio and video device control
Top three integrations for a Spanish mid-market office
The three Synappx integrations that pay back fastest
Walk-up print from phone (Synappx Go)
The lowest setup cost and the highest daily user touch. Pays back inside a month in user satisfaction; eliminates the print-driver helpdesk ticket category.
Scan to Teams or SharePoint channel
Replaces the email-attachment routine for scanned documents. Pays back in legal compliance and document discovery (every scan lands in the right channel with OCR text).
One-touch meeting start (Synappx Meeting)
The visible win for hybrid offices. Cuts the meeting start delay from the usual 4 to 7 minutes down to 30 seconds. Most-cited reason senior leaders move to Sharp BIG PAD over rival displays.
Three integrations to skip for a typical Spanish SMB
Not every Synappx integration earns its setup cost on a small or mid-size deployment. Three are usually skipped until the office grows. Bluetooth asset tracking carries a hardware cost (beacons plus tags) that lands in the 800 to 1,800 EUR range for a single floor, and most SMBs solve the same problem with a shared spreadsheet and a labelling routine. Print quota and audit becomes useful above 60 users; below that, the policy can run informally without the dashboard. Hybrid attendee handover delivers the most polish on the demo, yet most offices use a single device per attendee and never see the handover sequence trigger in production. The recommendation is to start with the three scenarios above and add the others only when a specific business case emerges.
How Synappx reads against rival smart-office stacks
Synappx competes against three adjacent stacks in the Spanish market. Microsoft Teams Rooms covers the meeting side natively, with a heavier hardware requirement and no native print integration. Google Workspace covers calendar and meeting context, with the same gap on print. PaperCut covers print routing and quota with a deeper feature set, with no meeting integration. Synappx is the only stack that crosses all three categories with a single license. For offices on a Sharp MX fleet plus BIG PAD displays, Synappx is the natural choice; for offices on a mixed fleet, the integration breadth narrows and the per-user license becomes harder to justify against the rival stacks.
For Spanish buyers placing Synappx in the wider Sharp story, the MX series overview covers the print engines that pair with the orchestration layer. For coverage of the panel-side app platform that runs beneath Synappx, the Sharp Open Systems Architecture explainer walks through the SDK that hosts every Synappx component on the MX panel.